The Challenge
The company faced significant challenges in mobilising sites for new projects. The existing process was highly manual and fragmented, leading to inefficiencies and delays. Managers had to coordinate various tasks, such as site inspections, equipment delivery, and workforce allocation, often relying on spreadsheets and emails to track progress. This lack of a centralised system made it difficult to ensure that all tasks were completed on time and that all necessary resources were available when needed.
Communication between team members was often disjointed, resulting in misunderstandings and missed deadlines. The manual processes also increased the risk of errors, such as incorrect equipment orders or incomplete site inspections. These issues not only delayed project timelines but also increased costs and reduced overall productivity. The company needed a more efficient and organised approach to site mobilisation to ensure that projects could start on time and run smoothly.
Pain Points
- Manual and fragmented mobilisation processes led to inefficiencies and delays.
- Managers relied on spreadsheets and emails to coordinate tasks, increasing complexity.
- Disjointed communication caused misunderstandings and missed deadlines.
- High risk of errors such as incorrect equipment orders and incomplete inspections.
- Delays in mobilisation increased project costs and reduced overall productivity.
Business Impact
- Centralised platform streamlined mobilisation from inspections to workforce allocation.
- Task assignment and tracking improved coordination and reduced missed deadlines.
- Automated notifications kept teams informed and aligned throughout the process.
- Integrated equipment and inspection management ensured readiness before project start.
- Improved communication and organisation led to timely project starts and reduced costs.
Our Solution
To address these challenges, the company implemented a Site Mobilisation app designed to streamline and automate the mobilisation process. This app provided a centralised platform for managing all aspects of site mobilisation, from initial inspections to equipment delivery and workforce allocation.
The Site Mobilisation app included features such as task assignment and tracking, which allowed managers to easily allocate tasks to team members and monitor progress. Automated notifications ensured that all team members were kept informed of important updates and deadlines, reducing the risk of missed tasks and delays. The app also provided tools for managing equipment orders and deliveries, ensuring that all necessary resources were available on site when needed.
By integrating site inspections into the app, managers could easily schedule and track inspections, ensuring that all necessary checks were completed before the project started. The app also facilitated communication between team members, providing a centralised platform for sharing updates and coordinating tasks. This improved overall efficiency and reduced the risk of errors, ensuring that site mobilisation was completed on time and within budget.
Technology Stack
Model-Driven App
User Interface
Power Automate
Workflow Automation
SharePoint
Document Storage
Results & Impact
The implementation of the Site Mobilisation app brought about significant improvements in the company’s operations. The centralised platform streamlined the mobilisation process, reducing the reliance on manual tracking and communication. Task assignment and tracking features allowed managers to allocate tasks more efficiently and monitor progress, reducing the risk of missed deadlines and incomplete tasks.
Automated notifications ensured that all team members were kept informed of important updates and deadlines, improving communication and coordination. The tools for managing equipment orders and deliveries ensured that all necessary resources were available on site when needed, reducing delays and increasing productivity.
By integrating site inspections into the app, managers could ensure that all necessary checks were completed before the project started, reducing the risk of errors and ensuring compliance with regulatory standards. The improved communication and coordination facilitated by the app resulted in a more organised and efficient mobilisation process, benefiting both the company and its employees. Overall, the Site Mobilisation app helped the company start projects on time and run them smoothly, improving overall productivity and reducing costs.
