FM businesses carry too much administrative weight
Site teams are spending hours on paperwork they should be spending fixing kit. Project managers are firefighting the same reporting gaps every week. These are the challenges we hear from facilities contractors:
Site vs office workers
Your engineers fix problems in the field — but then spend their evenings typing up what they did. No real-time visibility means office staff are always one step behind.
Paper-based progress
Photos stored on phones. Site diaries hand-written and scanned back at the office. Permits signed on-site but filed weeks later when the admin finally catches up.
M&E documentation
Month-end close-out packs are compiled manually from emails, scattered Excel trackers, and site records. Missing one certificate blocks the whole handover.
Subcontractor chaos
Every sub has their own system. Progress reports arrive in different formats — or not at all. Tracking variations across multiple contractors means chasing emails every week.
No programme visibility
Your programme is "live" in someone's spreadsheet. By the time you spot a delay, you're already three weeks behind. No early warnings, just firefighting.
Intelligence/reporting
Management want KPIs. The client wants monthly performance dashboards. You're still copy-pasting numbers between spreadsheets and praying the formulas are right.
Built for FM. Delivered with discipline.
Unlike generic software consultancies, we understand FM operations. We know why paper-based progress tracking fails. We know why subcontractor coordination breaks down. We know why handover documentation is painful.
Every solution is architected properly from day one: governed data models, role-based security, offline capability for site teams, and full documentation so you're never dependent on us to make changes.
Built governance-first, not added as an afterthought
- Fixed-price discovery phase — no surprises
- Weekly progress updates — full transparency
- Complete technical documentation
- Built in your Microsoft tenant — you own it
- 30 days post-launch support included
FM solutions built for the site and the office
Site Mobilisation Automation
Streamline new site setups with automated checklists, permit tracking, and contractor onboarding. Digital forms capture everything on-site — no paper, no re-keying, no missing compliance docs.
Variety Inspection Checks
Mobile apps for PPM, reactive, and compliance inspections with offline sync.
Safety & Compliance App
Track permits to work, RAMS approvals, and certification with full audit trail.
On-Demand Contact Application
Instantly access critical contact information for every subcontractor, supplier, and project stakeholder — directly from site.
Subcontractor Toolkit
Portal for subs to submit progress, photos, variations and certificates directly into your system.
Document Handback
Automated M&E pack assembly with missing document alerts and version control.
Contract Management
Create, send, and track contracts digitally. Pre-built templates, e-signatures, automatic reminders, and complete audit trail.
FM-specific questions answered
Can't find what you're looking for? Contact us and we'll answer within one business day.
Do you integrate with our existing CAFM system?
Yes. We build integrations systems depending on capability. We use Power Automate and custom connectors to keep your existing systems running while adding Power Platform on top.
Can you manage multiple sites simultaneously?
Absolutely. Dataverse handles multi-site operations natively. You get a single view across all contracts with granular filtering by site, contract, engineer or asset. Permissions are set so each client only sees their own data.
Does the app work offline on site?
Yes. By request our apps can support offline mode with local data sync. Engineers can raise jobs, complete permits and capture photos without signal — everything syncs automatically when connectivity is restored.
How long does a typical project take?
Most FM projects go live in 4–8 weeks from start of development deppending on complexity. We always agree a fixed timeline before we start with full requirements.
Do we need our own Microsoft licenses?
Yes. Power Platform runs in your Microsoft 365 tenant, so you'll need appropriate licenses for users. We help you understand exactly what's needed and right-size your licensing based on how many people will use each app. Power Apps premium licences are reccomended.
What happens after the project goes live?
We include 30 days of post-launch support with every project to handle any teething issues. After that, you can manage the solution yourself using our documentation, or we can provide ongoing support through a monthly retainer. You own everything — it's built in your tenant, so you're never locked in.
Ready to move beyond spreadsheets?
Book a free 30-minute discovery call. We will map your current processes, identify where Power Platform delivers the highest ROI and give you a clear picture of what is possible — with no commitment required.